A Student Management System (SMS) is a software application used by educational organisations to manage student data. These systems vary in size, scope and capability. Small organisations may require a system that handles only student records while larger organisations may require a more robust system that supports the maintenance of personal and study information including enrolments, payments, trainers, venues, attendance, and reports.
In recent years there has been an increasing demand for the integration of student management systems with other systems, especially Learning Management Systems (LMS). Without this connection the need for duplicate entries and parallel processes results in a waste of time and resources. There is also an increased risk of inaccurate data entry. The connection between a LMS and the SMS has become critical.
Integrations between applications have tended to be complex and expensive as they have required custom programming. Organisations that have not had the financial resources to attempt integration have had to rely on manual processes to get the same information into different applications. Organisations that have had the financial resources have found the need to re-invest with each upgrade or enhancement.
Brightcookie has developed a middle-ware component, SMSConnector, that allows automated workflows between the SMS and the LMS. Brightcookie’s SMSConnector makes it possible for educational organisations to more efficiently integrate and manage their administrative and learning systems.
Brightcookie is in the process of extending SMSConnector to allow integration with numerous systems. It currently supports the following systems:
|Student Management Systems:
PowerPro (in development)
|Learning Management Systems:
How does SMSConnector work?
SMSConnector acts as a web-based application that transfers and maps student profile information, course information, enrolments and grades between the student management system and the learning management system. Data created in one system will be replicated in the other system.
Each customer has their own SMSConnector account where they can create and control the connection between their SMS and LMS. The SMSConnector is set up to automatically integrate the following information between applications:
- Student profile information
- Course information
- Enrolment information
- Results/grade information
Student profile information: when a new student is created in the SMS, information about that student is passed to the LMS. A student account is created in the LMS.
Course information: when a new course is created in the SMS, the information about that course is passed to the LMS and a corresponding empty course is created in the LMS.
Enrolment information: when a student is enrolled into a course in the SMS, information is passed through to the LMS and the student is enrolled in the corresponding course in the LMS.
Results/Grade information: when a student is resulted in the LMS, the result information is passed through to the corresponding course and student records in the SMS.
Administrators of SMSConnector can override the automatic sychronisation settings and run manual synchronisation of any its components.
Key benefits of SMSConnector
- Client controlled with access to settings through a web-based client dashboard
- Automated integration of student, course, enrolment and result information between applications
- Integration of large amounts of data from one application to another
- Client can integrate data between applications immediately by a manual process
- Integration with more than one LMS at a time
- Client is not restricted to a particular vendor and can change vendors
- Upgrades to SMS and LMS do not break the connections between the SMS and LMS
- Future extension to integrate with eportfolios, learning record stores
Who would benefit from using the SMSConnector?
Registered Training Organisations that must maintain compliance with the VET Quality Framework throughout their registration and must provide the Australian Skills Quality Authority (ASQA) with a range of accurate and complete data about their business and operations.
Registered Training Organisations using either VETtrak, JobReady, PowerPro or Paradigm as their student management system and either Moodle LMS or Totara LMS as their learning management system.
Like to know more?
Visit our SMSConnector website to ask questions and arrange for a demonstration.